JOB TITLE: Assistant Director
REPORTS TO: Camp Director
LOCATION: Camp Kitchikewana
SALARY: $450 – $525 /week
CONTRACT LENGTH: Mid April – Mid October 2014
ABOUT THE YMCA OF SIMCOE/MUSKOKA:
The YMCA of Simcoe/Muskoka currently serves over 125,000 people in Simcoe and Muskoka Counties in Central Ontario.
With a staff complement of 900+ full and part-time staff, combined with over 1,000 volunteers and donors, and an operating budget of $33 million, the YMCA of Simcoe/Muskoka serves over 30,000 annual members and participants through its eight membership centres in Barrie, Collingwood, Gravenhurst, Innisfil, Midland, Orillia, Parry Sound, and Wasaga Beach; 3,000 Child Care families across a number of communities; registers 4,000 day campers in addition to 800 residence campers at YMCA Camp Kitchikewana on Beausoleil Island; over 15,000 people through leadership development, outdoor education and family programs at YMCA Geneva Park; and counsels over 20,000 people in several employment centres, including Huntsville and Parry Sound.
With a focus on delivering a camp program rooted in the YMCA’s core values of Respect, Responsibility, Honesty, Caring and Inclusiveness, YMCA Camp Kitchikewana has been offering residential camping on Beausoleil Island since 1919. Each summer, over 750 children and youth enjoy a values-based resident camp experience at YMCA Camp Kitchikewana’s beautiful Georgian Bay Islands National Park site. The Spring and Fall seasons see over 2000 participants attending school group programs, alumni functions, site rental groups and family programs.
As our Mission Statement affirms, “My Y is dedicated to the growth of all persons in spirit, mind and body, and to their sense of belonging to each other and the global community”. Our Vision for the future is “My Y inspires people to reach their full potential”.
Under the direction of the Child Care Supervisor, the RECE teacher will ensure that all YMCA Child and Family Development Programs provide quality care, service and support to the participants and their families. The RECE Teacher is responsible for the planning and implementation of an age appropriate program designed to meet the developmental needs of the individual children following all legislative requirements from the Ministry of Children and Youth Services to ensure the health, safety and well being of all children in his/her program.
1. General Responsibilities:
• Site in charge: In the absence of the full time director, acts as the “site in charge/manager on duty” in all spring, summer or fall programs. The seasonal assistant director will be responsible for responding to emergencies and troubleshoot any staff, participant, program or facilities issues as they may arise.
• Campsite and workplace safety: Ensure campers, guests, staff and volunteers are safe in programs and in the work place. Working with the director, ensure all standards and policies are in place and followed (Bill 168, AODA, YMCA Child Protection, Standard Operating Procedures, Labour Standards Act, YMCA Camping Best Practices, OCA Standards, OPHEA Guidelines, safe drinking water and food operation, etc)
• Program Quality: ensure all spring, summer and fall programs are delivered with high quality by staff. Ensure that school programs are following school curriculum and teacher requests. Develop and deliver spring and fall staff training. Deliver HCD/HAD and CATCH frameworks to staff and participants. Ensure programs are in line with the YMCA values, mission and vision and the YMCA Ontario Camping Quality Recommended Practices. Manage program supplies budget for spring and fall seasons.
• Social Media Updates: Assist camp director in managing social media sites and posts (Twitter, Facebook)
• Campsite cleanliness: ensure camp facilities and program areas are kept clean, safe and in good working order
2. Outdoor Centre (May, June, September, October) Responsibilities:
• Scheduling: schedule staff and program schedules for spring and fall programs, this includes days off, kitchen and maintenance rotations duty staff and changeovers. Assist/lead in the execution of group changeovers.
• Staff support and supervision: provide support, coaching and supervise spring outdoor centre staff. Provide ongoing feedback including end of season formal evaluations. Provide support in areas of program, kitchen and maintenance as required. Assist with any summer preparation as required.
• Kitchen and maintenance communication: ensure that kitchen staff have proper dietary information, numbers and menu requests from user groups. Ensure sites team is aware of boat pick up arrangements and maintenance requests for user groups.
• User group support: working with the spring coordinator, support user groups onsite to ensure their needs and expectations are met. Communicate daily with group leaders/teachers fostering a positive relationship and rapport. Facilitate end of program evaluations
• Administration: provide user groups with invoices prior to departure and copy the coordinator of administration. Keep accurate records of number of students/guests onsite. Assist in managing the camp office, responding to phone calls and emails in a timely matter. Conduct pre arrival phone calls with user groups to confirm numbers, arrival times, and cabin/program groups.
3. Summer Camp Responsibilities (July/August):
• Summer program Support: Provide support to a summer camp department as determined by the director (i.e. program, leadership, volunteers, or sites/kitchen) Provide to support to all departments in absence of director.
• Office management: ensure that office space is kept clean and organized, phone calls and inquiries are returned in a timely manner. Develop office duty schedule (director, assistant director, counselling manager, program coordinator, leadership coordinator)
• Scheduling: compile master day off schedule and duty staff schedule
• Fall program preparation: ensure that all program and staff schedules are set up for the fall season. Communicate with fall program user groups to ensure visit is set up for success. Work with coordinator of administration to ensure weekend group guests are receiving registration confirmation and information packages. Assist director in the hiring/recruitment of fall program staff and volunteers
• Family Camp: plan and schedule August family camp (week long) program and staff schedule, communicate with families prior to arrival and recruit summer staff to work the week
• Lost and Found: working with the counselling manager, manage lost and found inquiries
• Child and Youth Focused: Commits to assisting growth and development among children and youth.
• Concern for Health and Safety: Acknowledges and understands how to manage and educate others of risk and harm reduction.
• Inclusiveness: Understands and commits to promoting equal opportunity and support for all children regardless of ability.
• Integrity: Demonstrates responsible behaviour at all times and maintains high ethical standards.
• Quality Focus: Ensures that YMCA programs and services are superior.
• Sense of Community: Demonstrates an awareness and understanding of community and responds to identified needs.
• Teamwork: Actively build teams and encourage open relationships for maximum organizational effectiveness.
• Communication: Communicates in a thorough, clear and timely manner and supports information sharing and goal achievement across the Association.
• Initiative: Seek and find solutions to problems without waiting for direction; identifies new ideas that will assist in achieving mission and strategic goals.
• Standard First Aid/Basic Rescuer CPR
• Prior camp supervisory experience
• Demonstrated conflict resolution and problem solving skills
• Demonstrated time management and organizational sills
• Must have a current, clear Police Check which must include Vulnerable Sector Screening
• G Driver’s License
• The successful applicant is required to live onsite
• Diploma or Degree in Recreation & Leisure, Child & Youth Worker, Education (or applicable field)
• Experience developing and facilitating training
• An understanding YMCA Healthy Childhood/Adolescent Development
• An understanding of YMCA, OCA, and camp health and safety standards
Qualified candidates who wish to be considered are invited to send a resume and cover letter to:
Director, YMCA Camp Kitchikewana
YMCA of Simcoe/Muskoka Tel.: 705.725.8433
Fax: 705.792.6421 ext 433
Please submit a resume and cover letter by Monday December 2, 2013 to:
We wish to express our appreciation to all applicants for their interest in this position; however only candidates selected for an interview will be contacted.