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Administrative Assistant

Canadian Mental Health Association - Muskoka Parry Sound

Administrative Assistant

Canadian Mental Health Association – Muskoka Parry Sound

Parry Sound, ON

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Job details

Job type: Part-time, Permanent

Full Job Description



Hours of Work: 35 hours per week
Job Status: Permanent
Base office: Parry Sound
Competition #: 16-23

Purpose of the Position: The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical operations of designated programs under the direction of the Senior Manager or delegate; provide reception activities including coordinating communication between the team members and consumers; assist consumers, their families and agencies with general inquiries; maintain accounting and budget records for various purposes within the programs; and operate the management information system.
The Administrative Assistant will provide confidential clerical support services to the clinical staff, program coordinators, administration, managers, and directors of Canadian Mental Health Association, Muskoka-Parry
Sound Branch and its programs.

Education and Qualifications:

  • A community college diploma in a secretarial science or OSSD with several years of experience in a related field.
  • Excellent computer/data processing skills (Windows, Word, Excel, management information systems)
  • Ability to type from copy, audio recordings, or other sources
  • Experience working with electronic health records
  • Exceptional telephone and customer service experience and skills
  • A strong commitment to the rights of individuals with addiction and severe mental illness
  • Excellent communication, organizational, filing and scheduling skills
  • Experience multi-tasking and coping with competing demands
  • Ability to work autonomously as well as cooperatively within a team environment in a rural setting
  • Excellent communication, organization and interpersonal skills
  • Working knowledge of Microsoft Windows, the Internet, and data management software
  • Ability to use and learn new technology (computers, software programs, phones, printers/scanners, alarm/security systems, etc.)
  • A willingness to serve clients within the communities of the District of Muskoka and Parry Sound
  • A valid Ontario G or G2 driver’s license, a safe and reliable means of transportation, and appropriate insurance for work purposes on your vehicle with a minimum of $1,000,000 in liability coverage.
  • Bilingual in French/English language considered an asset
  • Work schedule may include days/evenings/weekends and statutory holidays.

Salary scale: $21.24 – $24.98 per hour commensurate with qualifications and experience
Benefits include Comprehensive benefit plan and enrollment in a Registered Retirement plan with HOOPP where contributions start on date of hire.

Please note that we are a scent-free organization.

You are invited to submit your application by quoting competition number 16-23 to:

The Hiring Committee
Canadian Mental Health Association, Muskoka-Parry Sound Branch

173-202 Manitoba Street
Bracebridge, Ontario P1L 1S3

Telephone (705) 645-2262 Fax (705) 645-7473 E-mail:

Please note: CMHAMPS is committed to achieving 100% compliance with its COVID-19 Vaccine Policy.
Eligibility for new employment with the CMHAMPS is full vaccination against COVID-19 prior to commencing employment or documentation of accommodation obligations pursuant to the Ontario Human Rights Code or a medical exemption from a primary care or specialist health care provider resulting in a non-vaccination status.

To be considered fully vaccinated, an individual must have received the full series of a COVID-19 vaccine, or a combination of COVID-19 vaccines approved by the World Health Organization (e.g. two doses of a two-dose vaccine series or one dose of a single-dose vaccine series) and received the final dose of the COVID-19 vaccine at least 14 days prior to commencement of employment.

Canadian Mental Health Association Muskoka – Parry Sound (CMHAMPS) is an equal opportunity employer and we value the importance of diversity, dignity and worth of every individual in the workplace.

Qualified consumers/survivors and/or family members are encouraged to apply

We retain all applications submitted for one year after the closing date of this posting for consideration in any future postings.

As part of our commitment to Accessibility, if you wish this information in a different format, please contact our office at 705-645-2262

If you are contacted regarding a job opportunity, please let us know prior to the interview if you require accommodation.

We thank all applicants but only those selected for an interview will be contacted.

Work Location: In person

ATTENTION JOB SEEKERS • The job description presented in this posting is solely that of the employer. The YMCA Employment Service is not responsible for the accuracy, reliability or currency of this information and does not accept any liability for the conduct and/or practices of employer.

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