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COURT SERVICES SHORT-TERM CONTRACTS – Irregular, Entry Level

Website The Ontario Public Service - Ministry of the Attorney General

Organization: Ministry of the Attorney General

Division: Court Services Division

City: Anywhere in North

Job Term: Temporary (up to 5.5 months)

Job ID: 170990

Do you want an exciting career supporting an accessible, fair, timely and effective justice system for Ontarians? Consider joining the Ministry of the Attorney General, Court Services Division where we offer an extensive training program to teach you everything you need to know to be successful in one of our various Court Services roles.

We have an ongoing need to recruit for short-term entry level, irregularly scheduled fixed term contracts of less than 6 months in duration based on operational needs. These are ideal opportunities to launch your career within Court Services Division and the Ontario Public Service. 

Opportunities may become available in the following communities in the Northeast Region (click links to view in map): Parry Sound, Cochrane, Haileybury, Gore Bay, Timmins, Kirkland Lake, Elliot Lake, Sault Ste. Marie, Sudbury, North Bay. In your application, please specify the location (or locations) you are interested to work in.

Please note:
• These positions are irregularly scheduled, working 0 to 36.25 hours per week based on operational requirements. There is no minimum guaranteed number of hours per week, but it is not uncommon for some sites to average 20-30+ hours per week. Schedules are set in advance of the work week.
• The positions require the incumbents to report to work on site. You are encouraged to click the hyperlinks above and view the geographic locations in Google Maps to determine commute feasibility.

What can I expect to do in this role?

Based on your training, qualifications, experience, and geographic preferences, you may be contacted for either a Court Services Officer, Court Reporter, Court Clerk/Registrar or Court and Client Representative role.

Court Services Officer ($21.48 – $24.37 per hour)

• Responsible for ensuring courtroom readiness
• Maintain proper decorum in the court
• Conduct jury roll calls
• Call and escort witnesses into court
• Attend to juries
• Provide assistance to the public
• Provide assistance to the judiciary as required.

Court Reporter ($22.64 – $26.54 per hour)

• Prepare and maintain courtrooms for proceedings

  • Accurate digital note taking
  • Ensure the security and quality of the court recordings throughout the day
  • Prepare and maintain decorum in the virtual/courtroom for proceedings
  • Support virtual/remote hearings by coordinating and monitoring entry and exit of participants from the virtual courtroom, displaying electronic documents/exhibits
  • Respond to inquiries and provide instruction to clients relating to the recording of proceedings

Court Clerk/Registrar ($24.52 – $28.51 per hour)

• Complete pre-court, in-court, and post-court work for virtual and courtroom proceedings

  • Prepare, present and check all court documents, ensuring accuracy and completion
    • Ensure all virtual and courtroom technology is in working order at all times
    • Maintain order and decorum in the courtroom for both in-person and virtual hearings
  • Coordinate and manage the jury panel and all jury related duties
  • Receive and process bail monies or property and secure according to establish protocols
    • Prepare dockets and court documents for Weekend and Statutory Holiday (WASH) Court from information received

Court and Client Representative ($25.63 – $29.88 per hour)

• Ensure all court work is completed and maintain order and decorum for in-person and virtual hearings

  • Prepare, present, check all court documents, ensuring accuracy and completion
    • Ensure all virtual and courtroom technology is in working order at all times
  • Liaise with various court staff, stakeholders and judiciary to ensure proper case-flow
    • Ensure all proceedings are recorded and annotated in accordance with legislative requirements, ministry guidelines and standards and recordings are secure and safeguarded
    • Coordinate and manage the jury panel and all jury related duties
  • Input, update and list court information and filings into manual or computerized systems, generate reports
    • Provide advice and guidance to clients in accordance with legislation, rules, procedures and policy
    • Ensure accuracy and completion of all filings and that timelines are adhered to
    • Receive and process payouts for fines, fees, restitution and reconcile/balance accounts
    • Issue invoices and write correspondence
    • Assist with exhibit management and managing current and archival files

How do I qualify?

Mandatory

  • Security screening check under the OPS Employment Screening Check Policy which includes a criminal record check (Criminal Records and Judicial Matters Check)
    • Valid Driver’s License within the Province of Ontario, where required
    • Availability to work on weekend and statutory holidays, where required
    • Travel to other court locations and in small aircraft (as required), or when scheduled at other locations, where required
    • Typing and fully programmable word processing skills to 30wpm
    • For designated bilingual positions only: Oral and Written French language skills

Relevant Skills:

  • You have teamwork, interpersonal and client service skills
  • You display professional, respectful and inclusive behaviour
  • You can speak publicly to groups of people
  • You have listening skills and close attention to detail
  • You have written communication skills to record information and draft correspondence
  • You have the ability to operate and troubleshoot digital recording devices, other office technology and

computer software

  • You have organizational and prioritization skills
  • You have problem-solving and judgement skills
  • You have administrative and clerical skills to complete forms, manage files and process transactions
  • You can understand and follow organizational policies and protocols

TO APPLY

If you are interested and demonstrate the qualifications outlined above, CLICK HERE to submit an application.

NOTE

This is a continuous posting based on operational need. This posting may be extended but could close at any time without notice. Please only submit your application ONCE under this Job ID.

NEW – OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

 

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, and/or gender identities/expressions.

 

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advancing racial equity, accessibility, diversity, and inclusion.

We offer accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights CodeIf you require a disability related accommodation, please refer to the application instructions below. (refer to Appendix B for instructions)

Additional Information:

Address:

  • Temporary – Irregular On-Call, duration up to 5.5 months, Anywhere in North , CRJMC

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule:

N/A

Category:

Administrative and Support Services

Posted on: Monday, November 1, 2021

 

Note:

  • The number of positions to be filled has not been identified at this time. This posting will be used to create a list of qualified candidates to fill upcoming short-term contract opportunities.
  • NOTE: this is not a competition under Article 6 of the OPSEU collective agreement and will only be used to fill short-term vacancies of less than 6 months in duration.
  • Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine. Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated’ under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

How to apply:

  1. You must submit your application using only one of the methods identified below.
  2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
  3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
  4. Be sure to quote the Job ID number for this position.
  5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to: 
https://forms.office.com/r/2tQJbbLWsu (copy and paste this URL link into your internet browser)

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, January 31, 2022 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d’emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the 
Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

ATTENTION JOB SEEKERS • The job description presented in this posting is solely that of the employer. The YMCA Employment Service is not responsible for the accuracy, reliability or currency of this information and does not accept any liability for the conduct and/or practices of employer.

To apply for this job please visit www.gojobs.gov.on.ca.

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