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Front Desk Concierge/Activity Aide

Gardens of Parry Sound Retirement Residence

Front Desk Concierge/Activity Aide

$43,024 – $63,379 a year – Full-time, Part-time, Permanent
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Concierge/Activity Aide “Active Job”

Reports to: General Manager/Activity Director

Qualifications

– Successful completion of Grade 12 or equivalent;

– Demonstrated excellent verbal and written communication skills;

– Demonstrated interpersonal skills with the ability to facilitate positive relationships;

– Ability to adapt to continually changing priorities;

– Self-motivated with the ability to perform work assignments with minimal supervision and good judgment;

– Demonstrated professionalism, tact, and diplomacy in interactions with others;

– Demonstrated satisfactory attendance levels, performance levels, disciplinary history and positive work references;

– Previous experience working with seniors, preferably in a retirement residence or long term care setting.

Duties

Screening

– Actively screen individuals as they enter the Gardens of Parry Sound by completing a health screening questionnaire and conducting temperature checks

– Maintaining proper records for tracing purposes

– Resident temperatures at breakfast and dinner.

Administration

Reception, transfer or take messages as required

– Proper phone etiquette, identify yourself to the caller

– Answer questions and direct residents

– Refill Guest sign in binder with new blank pages and move the “sign in tab”

– Prepare resident sign in book

– Photocopies – Forms

– Make Hair Salon Appointments

– Tidy reception area; get rid of clutter on back credenza

– Distribute mail/Parcels to residents as needed

– Record toners for both photocopiers on log page

– Recycle toners as needed

– Revise residents phone list and meal time log

– Serve coffee, tea etc. during nutrition breaks

– Create or revise labels, signs, posters, documents as required by managers

– Keep reception photocopy paper filled

– Empty shredder as needed

– Reminder calls to residents for appointments if requested or wake up calls

– Back up when other concierge is away or ill

– Duties as requested by the management team.

Accounting help

– Filing, shredding

– Petty cash logging and balancing

– Resident account logs for meals/incidental charges

– Make employee name tags

– Revise employee call in sheets as needed

– Stuff residents invoices into envelopes

Activities

– Birthday Cards

– Help with special events

– Assist with Happy Hour

– Run activities with Residents

– Starting/executing planned activities as per the monthly calendar

– Back up when an extra person is needed or away

Marketing

– Weekend Tours/Inquiry Calls; get name and phone number and call Russell

– Duties to be assigned

Dining Room

– Keep an eye open on reception desk in case someone needs help when in
dining room

– Assist PSW’s to porter residents to dining room

– Assist with serving beverages- juice, coffee & tea, milk as requested

– Other needs/questions that residents may have

– Serve in the private dining room if required

– Clear dishes if required

Job Types: Full-time, Part-time, Permanent

Salary: $43,024.00-$63,379.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Discounted or free food
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking

Schedule:

  • 8 hour shift
  • Day shift
  • Holidays
  • Weekend availability

Education:

  • Secondary School (preferred)

Experience:

  • administrative assistant: 1 year (preferred)
  • receptionist: 1 year (preferred)

Work remotely:

  • No

ATTENTION JOB SEEKERS • The job description presented in this posting is solely that of the employer. The YMCA Employment Service is not responsible for the accuracy, reliability or currency of this information and does not accept any liability for the conduct and/or practices of employer.

To apply for this job please visit ca.indeed.com.

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