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Payroll Administrator

Shaw-Almex Industries Limited

Payroll Administrator

Shaw-Almex Industries Limited

Parry Sound, ON

Full-time, Permanent

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Job details

Job type




  • Payroll: 3 years (Preferred)

Full Job Description

Reports to: Financial Controller

Status: Full Time, Permanent

Location: Parry Sound, ON

Company Profile:

Industry leader and innovator in design and manufacture of a full range of vulcanizers and presses for splicing all types of belting and stationary presses for fabrication of flat and profile conveyor belting. Over a dozen corporate facilities and a network of exclusive distributors are strategically located on six continents to provide a comprehensive sales and service support system to clients in over 120 countries over 5 continents.


The main purpose of this position is to verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within Almex.


Payroll & Expenses

  • Maintain and update employee information, such as employee attendance, leave and overtime to calculate pay and benefit entitlements, using most efficient process and systems
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments, and insurance
  • Prepare, verify, and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses, vacation pay, banked time and personal days
  • Complete, verify and process forms and documentation for administration of benefits such as leaves, employment, and medical insurance
  • Prepare payroll related filings and supporting documentation, such as year-end tax statements T4s, ROEs, and other statements
  • Process journal entries relating to Concur, payroll and expenses
  • Ensure all payroll deductions balance with the General Ledger timely
  • Provide information, communicate payroll matters, and work with supervisors to interpret and support collective agreement provisions
  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
  • Input and organize expenses and payments and verify accounts numbers through Epicor as required
  • Identify and resolve payroll discrepancies


  • Ensure record keeping for First Aid report, WSIB and training certification tracking
  • May be responsible for the development or implementation of payroll policies, procedures, or processes
  • Collaborate with the Human Resources department to maintain employee data

This job description is not intended to be all-inclusive, and from time-to-time other related duties may be required of the role to meet the ongoing needs of the organization.


  • College and/or other courses in Accounting, Bookkeeping or Payroll Administration
  • Payroll Association certification may be an asset
  • 3-5 years payroll administration experience
  • Experience working with ADP Work Force Now, SAP Concur & Epicor
  • Strong computer skills, including Word and Excel
  • Knowledge of current Canadian legislative requirements and CRA regulations
  • Experience in data collection, entry, and reporting with great attention to detail and confidentiality
  • Familiarity with general accounting principles
  • Strong math and numerical skills
  • Excellent interpersonal and communication skills
  • Ability to manage confidential and sensitive employee personnel files
  • Exceptional organizational and time-management skills required
  • Must display a positive attitude, be flexible and able to adapt to changing priorities
  • Ability to multitask and meet deadlines under pressure, without sacrificing detail
  • Self-starter and team player; able to work independently with minimal supervision
  • Ability to interpret, implement and adhere to organizational policies and procedures

Why You Want This Position

Almex Group is a company that gives back to its community and cares deeply about its employees. We are family oriented and corporately driven.

Who You Are

You are extremely intelligent and confident, and able to work in a fast paced and dynamic environment that requires you to interact with all levels of Almex employees. You are professional and personable and can relate well with people. You will have a sense of humor and approach that will help you thrive in this challenging and growing organization which involves movie studios, the food industry but primarily the mining industry.

Job Types: Full-time, Permanent


  • Casual dress
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care


  • 8 hour shift
  • Monday to Friday

Experience:  Payroll: 3 years (preferred)

ATTENTION JOB SEEKERS • The job description presented in this posting is solely that of the employer. The YMCA Employment Service is not responsible for the accuracy, reliability or currency of this information and does not accept any liability for the conduct and/or practices of employer.

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