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TRIAL COORDINATOR/JUDICIAL SECRETARY

Ministry of the Attorney General

TRIAL COORDINATOR/JUDICIAL SECRETARY

$29.24 – $34.91 an hour – Temporary, Contract
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Consider this challenging opportunity in the Ontario Court of Justice, where you will coordinate and schedule cases in criminal and other courts and provide administrative and secretarial services to the judiciary.
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Please note:

  • Located approximately a 2.5 hour drive north of Torontoon the shore of Georgian Bay, the Town of Parry Soundlies within a popular cottage country region and is home to approximately 6,500 residents.
  • The position requires the incumbent to report to work on site. You are encouraged to click the hyperlink above to view the geographic location in Google Maps to determine commute feasibility.


What can I expect to do in this role?

In this position, you will be responsible for:

  • maintaining court lists utilizing established scheduling practices
  • collecting and compiling statistical reports
  • attending court to set dates and monitor case flow
  • providing administrative and secretarial services


How do I qualify?

Mandatory

  • You are able to type 50 words per minute and dicta skills to Ministry standards (70%)
  • You have a valid driver’s license


Judgement and Problem-Solving Skills:

  • You have demonstrated analytical skills to assess data and provide recommendations.
  • You have proven ability to use effective organizational skills to prioritize and manage multiple tasks, work under pressure and meet competing deadlines


Communication and Interpersonal Skills:

  • You have the ability to use tact and diplomacy effectively when liaising with stakeholders, including staff, professionals and the public.
  • You have demonstrated ability to work well independently and as part of a team.


Analytical Skills:

  • You can assess court caseload and caseload statistics and the use of court facilities and resources.
  • You are able to identify case delays by monitoring the progress of all cases, backlog, disposition of cases, caseload statistics for each court, and court procedures.
  • You can recommend solutions for trial scheduling problems (e.g. pointing out inefficient procedures/practices, suggesting improvements and implementing).


Technical Knowledge and Skills:

  • You possess knowledge of the functions and rules of the Ontario Court of Justice, relevant legislation and legal terminology.
  • You have experience with secretarial and office administrative practices.
  • You possess proficiency with computers and various software applications such as word processing, spreadsheets, databases, presentation, e-mail, Internet and management information systems.

Additional Information:

Address:
  • 1 Temporary, duration up to 6 months, 89 James St, Parry Sound, North Region, Criminal Record and Judicial Matters Check
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad – definitions

Schedule:

3
Category:
Administrative and Support Services
Posted on:
Monday, November 8, 2021
Note:

  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

  • N-AG-171409/2021

    OPS commitment to diversity, inclusion, accessibility, and anti- racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
    We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
    Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
    We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

    Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
    Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated’ under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

To apply for this job please visit ca.indeed.com.

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